Project Administrator

Project Administrator
Function Group Head Office & Support
Education Bachelor degree
Location Houston, TX
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Project Administrator

Job description

The project administrator will support the delivery of the project/contract deliverables across the Stork USA while adhering to departmental and contractual procedures in line with Company standards.  This will be a very administrative-heavy role.


Personnel Logistics

  • Liaise with offshore supervisors, resource coordinators, client representatives, project teams regarding personnel logistics to achieve optimum utilisation of personnel.
  • Generate resource mobilization and demobilization requests and forecast needs to inform the resourcing team about timing, discipline, and certification requirements for personnel to meet operational requirements.


  • Assist with the tracking of all the risk management processes.
  • Support quality, efficiency, and customer satisfaction.
  • Support continuous improvements and act on lessons learned.
  • Provide administrative assistance for the filing of HSEQ related data such as REACH scorecards, HAVS, TOFS feedback, and health surveillance documents, etc.

Training and Competence

  • Maintain the training matrix to reflect the training status for all personnel on the project.
  • Ensure (existing and new) training requirements are met by raising training requests, and all relevant certificates are valid.
  • Liaise with the training center and logistics to follow up training requests, etc.
  • Confirmation of instructions to individuals so they are aware of their training.
  • Based on information provided by the competency department, trigger the assessors and verifiers to complete competency assessments.

Supply Chain

  • Generate materials and plant requisitions based on information provided by the project team to meet agreed delivery dates (with assistance from technical authority if required.)
  • Generate out of certification reports for plant and equipment and distribute to relevant project members.

General Administrative Support

  • Administer and store project documentation according to Stork and project requirements to ensure easy retrieval by all team members.

Other duties as assigned

    Job requirements

    Job requirements

    • Associate's degree in a related field, preferred
    • Strong administrative skills
    • Detail oriented
    • Knowledge of services Stork has to offer client
    • Strong communication and interpersonal skills
    • Proficient in MS Office

    Company Information

    Stork is seeking two project coordinators to join our team. Stork is located in the Westchase district of Houston.

    The project administrator will support the delivery of the project/contract deliverables across the Stork USA while adhering to departmental and contractual procedures in line with Company standards. The project administrator will act as a project point of contact for Stork internal departments (including offshore project team, training, supply chain, recruitment & resourcing and product lines). Commercial awareness with respect to training costs, accommodation costs, etc. is essential. The level of complexity is dependent on the contract size, number of assets and offshore personnel. Adherence to relevant Stork, statutory and client policies and procedures and supporting the development, improvement and policies and procedures of their own areas of responsibility is required.

    The key attributes of this role are to build strong relationships across the business. The ability to multi-task, strong attention to detail and a structured and resourceful way of working is essential.


    Please submit your resume for consideration

    Kate Villareale

    Kate Villareale

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